---
title: "How to Create New Data Assets"
url: "https://dm0bkdes5q7a2ls.productfruits.help/en/article/data-assets-and-targets-create-new-data-assets"
language: "en"
last_updated: "2026-01-09T04:20:13.664Z"
---

# How to Create New Data Assets

This topic details the options available under the Assets tab of the Data Assets and Targets page in Spirion Sensitive Data Platform.

## How to Create a New Data Asset

When you create a new Data Asset, you must fill out the information in the tabs and their respective fields.

-   Some data is required and some is optional.
-   Each section indicates what the requirements are (red \*) and if you have met them using this criteria:

| -   Some of the fields are required: | ![](https://docs.spirion.com/Content/Resources/Images/Assets/6.0%20Images/Required.png) |
| --- | --- |
| -   Fields in this section are optional: | ![](https://docs.spirion.com/Content/Resources/Images/Assets/6.0%20Images/Optional.png) |
| -   All required fields are completed: | ![](https://docs.spirion.com/Content/Resources/Images/Assets/6.0%20Images/ReqMet.png) |

To create a new Data Asset use the following steps:

1.  In the top right of the screen, click **New Asset**.  
      
    ![](https://docs.spirion.com/Content/Resources/Images/Assets/6.0%20Images/DAI5_183x219.png)
2.  The **New Asset** screen opens to the **Technical Info** tab. It displays a table with four collapsed sections.
3.  This screen is one of 4 tabs: **Technical Info**, **Targets**, **Business processes**, and **Summary**.
4.  Use the (˅) icon to expand any section on a tab.  
      
    ![](https://docs.spirion.com/Content/Resources/Images/tech%20info%20tab_1244x361.png)

### Technical Info Tab

Procedure:

1.  **Names, Description, & Status**: Enter this information:
2.  1.  **Name**: Type the Asset name. This is required entry field.
    2.  **Description**: Type the Asset description.
    3.  **Asset Type**: Select an option from the drop-down list.
    4.  **Tag Group ID**: Select an option from the drop-down list.
    5.  **Status**: Select an option from the drop-down list. This is a required entry field.

#### **Owner & Department**

Procedure:

1.  Each entry field is required.
2.  1.  **Asset Owner**: Select an option from the drop-down list.
    2.  1.  You can manually add an owner and this activates the Edit option.
    3.  **Administrating Department**: Select an option from the drop-down list.
    4.  1.  You can add and edit an administrating department as well.

#### Add an Asset Owner

Procedure:

1.  Click the **ADD** link at the entry field.
2.  Enter this information in the **New Asset Owner** pop-up window:
3.  1.  **Name**:
    2.  **Title**:
    3.  **Phone**:
    4.  **Email**:
4.  **Note**: The **New Asset Owner** window contains a message at the bottom: *By choosing to create this new entry, you are populating a global list that you will be able to re-use in other Data Assets*.
5.  Click **Save & Add** to save or **Cancel** to discard the changes.

### Edit an Asset Owner

Procedure:

1.  Select an asset owner from the drop-down list to edit.
2.  Click the **EDIT** link at the entry field.
3.  The **Edit Asset Owner** window opens. Add this information:
4.  1.  **Name**:
    2.  **Title**:
    3.  **Phone**:
    4.  **Email**:
5.  You can select **Delete** in this window to delete the Asset Owner. Click **Save** to save or **Cancel** to discard the changes.
6.  If deleting an **Asset Owner** you are prompted to **Confirm** your selection.

### Add an Administrating Department

Procedure:

1.  Click the **ADD** link at the entry field.
2.  Fill in the **Name** on the **New Administrating Department** pop-up window.
3.  Click **Save & Add** to save or **Cancel** to discard the changes.

### Edit an Administrating Department

Procedure:

1.  Select an administrating department from the drop-down list to edit.
2.  Select **EDIT** to edit the Department information.
3.  Edit the **Name** on the Edit Administrating Department pop-up window:
4.  Click **Save** to save or **Cancel** to discard the changes or **Delete** to delete the Administrating Department.
5.  If deleting an **Administrating Department** you are prompted to **Confirm** your selection.

#### **Hosting**

This setting is optional.

1.  **Hosting Provider**: Type the hosting provider name.
2.  **System ID**: Type the provider system ID.
3.  **Hosting Locations**: Name of the location where the asset is hosted. Example: Tampa data center
4.  Click the **\+ Hosting Locations** button.  
      
    ![](https://docs.spirion.com/Content/Resources/Images/Assets/6.0%20Images/DAI18.png)

### Select an Existing Hosting Location

Procedure:

1.  Select a location from the list.
2.  Click **Add Selected**.  
      
    ![](https://docs.spirion.com/Content/Resources/Images/Assets/6.0%20Images/DAI19.png)
3.  The location appears as a tile in the **Hosting Locations** section.  
      
    ![](https://docs.spirion.com/Content/Resources/Images/Assets/6.0%20Images/DAI23.png)

#### Search for a Hosting Location and Select

Procedure:

1.  Click **+ Hosting Locations**.
2.  Type the name of the location in the search box. The matching location(s) are displayed.
3.  Select the location and click **Add Selected**.  
      
    ![](https://docs.spirion.com/Content/Resources/Images/Assets/6.0%20Images/DAI43_310x276.png)
4.  The location appears as a tile in the **Hosting Locations** section.  
      
    ![](https://docs.spirion.com/Content/Resources/Images/Assets/6.0%20Images/DAI44_240x157.png)

#### Add a New Hosting Location

Procedure:

1.  Click **+ Hosting Locations**.
2.  Enter the information:
3.  1.  **Name**: Type the name of the hosting location.
    2.  **Country**: Select an option from the drop-down list.
    3.  **Address Line 1**: Type the address.
    4.  **Address Line 2**: Type the second address line, if applicable.
    5.  **City**: Type the name.
    6.  **State/Province**: Type the name.
    7.  **Zip/Postal Code**: Type the code.  
          
        ![](https://docs.spirion.com/Content/Resources/Images/Assets/6.0%20Images/DAI21_502x413.png)
4.  Click **Save & Add** to add the new location or **Cancel** to discard.
5.  Click **+Hosting Locations**.
6.  Search and select the newly added location from the list.  
      
    ![](https://docs.spirion.com/Content/Resources/Images/Assets/6.0%20Images/DAI22_284x225.png)
7.  Click **Add Selected**.
8.  The location appears as a tile in the Hosting Locations section.  
      
    ![](https://docs.spirion.com/Content/Resources/Images/Assets/6.0%20Images/DAI25.png)

#### Delete a Hosting Location

The selected Hosting Location appears in the Hosting Locations section.  
  
![](https://docs.spirion.com/Content/Resources/Images/Assets/6.0%20Images/DAI47_217x149.png)

1.  Click the **x** and the selected Hosting Location is deleted.  
    **Note**: This action is immediate and cannot be undone.

-   **Security Measures**: This is optional.

### Organizational Security Measures

#### Add an Existing Security Measure

Procedure:

1.  Click **+ Organizational Security Measures**.  
      
    ![](https://docs.spirion.com/Content/Resources/Images/Assets/6.0%20Images/DAI26_304x227.png)
2.  Select a security measure from the list and click **Add Selected**.  
      
    ![](https://docs.spirion.com/Content/Resources/Images/Assets/6.0%20Images/DAI27_314x352.png)
3.  The security measure appears as a tile in the Organization Security Measures section.  
      
    ![](https://docs.spirion.com/Content/Resources/Images/Assets/6.0%20Images/DAI33_283x195.png)

### Search and Add an Existing Security Measure

Procedure:

1.  Click **+ Organizational Security Measures**.  
      
    ![](https://docs.spirion.com/Content/Resources/Images/Assets/6.0%20Images/DAI26_279x208.png)
2.  Type the name of the security measure in the search box. The matching measure(s) are displayed.  
      
    ![](https://docs.spirion.com/Content/Resources/Images/Assets/6.0%20Images/DAI28_282x297.png)
3.  Select the location and click **Add Selected**.
4.  The security measure appears as a tile in the Organizational Security Measures section.  
      
    ![](https://docs.spirion.com/Content/Resources/Images/Assets/6.0%20Images/DAI32_288x201.png)

#### Create and Add a Security Measure

Procedure:

1.  Click **+ Organizational Security Measures**.  
      
    ![](https://docs.spirion.com/Content/Resources/Images/Assets/6.0%20Images/DAI26_299x223.png)
2.  Click **\+ Organization Security Measures**.  
      
    ![](https://docs.spirion.com/Content/Resources/Images/Assets/6.0%20Images/DAI45_286x316.png)
3.  Select **\+ Organizational Security Measures** and enter the information.
4.  1.  The **Name** is the only required field.
    2.  The **Description** field is optional.
5.  Click **Save & Add** to create the security measure or **Cancel** to discard.
6.  Select the new security measure from the list and click **Add Selected**.

#### Delete an Organizational Security Measure

Procedure:

1.  The selected security measure appears in the Organizational Security Measures section.  
      
    ![](https://docs.spirion.com/Content/Resources/Images/org%20security%20measure1_269x168.png)
2.  Click the **x** to delete the security measure.
3.  **Note**: This action is immediate and cannot be undone.

### Technical Security Measure

You can manage your Technical Security Measures with the following:

#### Add an Existing Technical Security Measure

Procedure:

1.  Click **\+ Technical Security Measures**.  
      
    ![](https://docs.spirion.com/Content/Resources/Images/Assets/6.0%20Images/DAI34_267x212.png)
2.  Select a security measure from the list and click **Add Selected**.  
      
    ![](https://docs.spirion.com/Content/Resources/Images/Assets/6.0%20Images/DAI35_283x346.png)
3.  The technical security measure is displayed in the **Technical Security Measures** section.  
      
    ![](https://docs.spirion.com/Content/Resources/Images/Assets/6.0%20Images/DAI36_270x253.png)

#### Search and Add an Existing Technical Security Measure

Procedure:

1.  Click the **+Technical Security Measures** button.  
      
    ![](https://docs.spirion.com/Content/Resources/Images/Assets/6.0%20Images/DAI34_279x222.png)
2.  Type the name of the technical security measure in the search entry field. The matching measure(s) are displayed.
3.  Select the technical security measure from the list and click **Add Selected**.  
      
    ![](https://docs.spirion.com/Content/Resources/Images/Assets/6.0%20Images/DAI38_276x329.png)
4.  The selected technical security measure appears in the Technical Security Measures section.  
      
    ![](https://docs.spirion.com/Content/Resources/Images/Assets/6.0%20Images/DAI39_275x273.png)

#### Create and Add a Technical Security Measure

Procedure:

1.  Click **+Technical Security Measures**.  
      
    ![](https://docs.spirion.com/Content/Resources/Images/Assets/6.0%20Images/DAI34_281x224.png)
2.  Click **+Technical Security Measures**.  
      
    ![](https://docs.spirion.com/Content/Resources/Images/Assets/6.0%20Images/DAI48_268x279.png)
3.  In the + Technical Security Measure window, enter this information:
4.  -   **Name**: Type the name of the new technical security measure.
    -   **Description**: Type a description of the new technical security measure.
    -   **Vendor**: Select an option from the drop-down list.
    -   **Vulnerability Reduction**: Assign a vulnerability reduction value to the security measure.
5.  Click **Save & Add** to create the security measure or **Cancel** to **discard**.  
      
    ![](https://docs.spirion.com/Content/Resources/Images/Assets/6.0%20Images/DAI40_363x537.png)
6.  Select the new technical security measure from the list and click **Add Selected**  
      
    ![](https://docs.spirion.com/Content/Resources/Images/Assets/6.0%20Images/DAI49_280x287.png)
7.  The security measure appears in the **Technical Security Measures** section.  
      
    ![](https://docs.spirion.com/Content/Resources/Images/Assets/6.0%20Images/DAI41_290x265.png)

#### Delete a Technical Security Measure

Procedure:

1.  In the Technical Security Measures section, locate the security measure you want to delete.
2.  Click the **x** next to the selected technical security measure and it is deleted.  
      
    ![](https://docs.spirion.com/Content/Resources/Images/Assets/6.0%20Images/DAI46_274x186.png)  
    **Note**: This action is immediate and cannot be undone.
3.  Click **Next** to go to the next tab or **Exit Without Saving** to discard.

### Targets Tab

The tab allows you to select the Targets and the Asset Type.

1.  Click the ˅ icon to expand the **Asset Type & Targets** section.
2.  1.  **Asset Type**:
    2.  1.  Required
        2.  Select a type from the Spirion Delivered list from the drop-down list.
        3.  1.  **Cloud Sources** - Google Drive, OneDrive, etc.
            2.  **Collaboration** - SharePoint, Bitbucket
            3.  **Database** - Oracle, Snowflake, SQL, etc.
            4.  **Email** - Exchange, Gmail, etc.
            5.  **Files & Folders** - For asset types such as a File servers or workstation files and folders
            6.  **Tag Group** - Defines the asset as a Tag group
            7.  **Websites** - Defines the asset as a website
        4.  Use Edit and Add options to manage the asset types.
    3.  **Asset Subtype**:
    4.  1.  Optional
        2.  The Subtype list is based on the chosen **Asset Type**.
        3.  Select a Subtype for the selected Asset Type from the drop-down list.  
              
            ![](https://docs.spirion.com/Content/Resources/Images/tag%20group_1231x599.png)
    5.  **Targets**:
    6.  1.  Targets display based on the selection in the Asset Type section.
        2.  When a Target in the list has a Tag assigned an arrow (circled in this image) appears next to the listed Target.
    7.  **All Targets**:
    8.  1.  To search a specific Target, type the name in the search entry field.  
              
            ![](https://docs.spirion.com/Content/Resources/Images/tag%20arrows2_1169x572.png)  
            **Note**: Target appears gray if it is already selected in another data asset.
3.  1.  To expand a Target in the list, click the chevron (>) next to the name.
    2.  To add a Target, click the right arrow next to the Target name and it moves to the **Selected Targets** field.
    3.  **Selected Targets**: To move a Target back to the **All Targets** field, click the arrow next to the Target name. This field is required.  
          
        ![](https://docs.spirion.com/Content/Resources/Images/target%20tab%20all%20targets_1270x307.png)
4.  Click **Next** to go to the next tab, **Previous** to go to the previous tab, or **Exit Without Saving** to discard.

### Business Processes Tab

Add Existing Business Processes:

1.  Click the **Business Processes** button.  
      
    ![](https://docs.spirion.com/Content/Resources/Images/BizProcTab_1069x386.png)
2.  Select a process to add and click **Add Selected**.  
      
    ![](https://docs.spirion.com/Content/Resources/Images/BizProcButton_292x309.png)
3.  The selected process appears as a row section. Click the chevron (>) to expand the section.  
      
    ![](https://docs.spirion.com/Content/Resources/Images/BizProcRow_1099x289.png)

#### Search and Add Business Processes

Procedure:

1.  Click the Business Processes button in the top, right corner of the screen.  
      
    ![](https://docs.spirion.com/Content/Resources/Images/BizProcSearchpng_257x165.png)
2.  Type the process name in the search field.
3.  When found, **Add Selected**.

#### Detach a Business Process

Procedure:

1.  Locate a business process in the list.
2.  Click ![](https://docs.spirion.com/Content/Resources/Images/Assets/6.0%20Images/link-broken.png)**Detach**.
3.  Click **Next** to go to the next tab, **Previous** to return to a previous tab, or **Exit Without Saving** to discard.
4.  **Note**: This action is immediate and cannot be undone.

### Summary Tab

Procedure:

1.  Click the right arrow to expand each section.
2.  Review for any missing required information or additional needed information.  
      
    ![](https://docs.spirion.com/Content/Resources/Images/Assets/6.0%20Images/DAI104_493x533.png)  
    
3.  Click **Finish & Save** to save, **Previous** to return to previous screens or click a tab to navigate to other tabs to change information, or **Exit Without Saving** to discard.