---
title: "Example: File Server Scan - Finance Department"
url: "https://dm0bkdes5q7a2ls.productfruits.help/en/article/example-file-server-scan-finance-department"
language: "en"
last_updated: "2026-06-17T14:23:12.228Z"
---

# Example: File Server Scan - Finance Department

In this scan example "Custom Folders" settings are used to optimize the scan of a File Server located in the environment's Finance Department.

To help clarify how Custom Folder settings work in a real-world scenario, below is a practical example of a **Finance Department File Server** scan.

### **The Scenario**

You are a Security Engineer tasked with scanning a Windows File Server named `FIN-SRV-01`.

-   The server has a 2TB **D: drive**.
-   There is a specific folder `D:\Finance\Payroll` that is shared out to the team as `\\FIN-SRV-01\Payroll`.
-   The server uses **Volume Shadow Copies** for daily backups.
-   The Finance team has a **mapped drive** (`M:`) pointing to a legacy archive on a different server.

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### **How the Settings Change the Scan**

![](https://cdn-assets.productfruits.com/f4447354-b65d-41ca-9b62-112cdacee367)

If you configure the **Scan Wizard** with the following settings, here is what happens:

#### **1\. Include:** `\\FIN-SRV-01\Payroll` (Basic Options page) and "Allow Scan for Non-Admin Shares" (Advanced Options page)

-   **The Result:** Spirion connects directly to the **Payroll** share. It ignores the rest of the D: drive (like the `D:\System Volume Information` or `D:\Users` folders).
-   **Why:** Because you used a non-admin share name and enabled the setting, Spirion stays focused only on the data the Finance team actually uses.

#### **2\. "Only Scan Local Drives" = Enabled**

-   **The Result:** Spirion scans everything inside the `Payroll` folder on the local D: drive. However, it **completely ignores** the `M:` drive (the legacy archive).
-   **Why:** Even though the `M:` drive is visible on the server, it is a "Network Map." By enabling this, you prevent the Agent from "jumping" to another server and scanning data that isn't actually on `FIN-SRV-01`.

#### **3\. "Scan Shadow Volumes" = Disabled**

-   **The Result:** Spirion scans the current, live versions of the payroll spreadsheets. It **does not** look at the snapshots from yesterday or last week.
-   **Why:** This keeps the scan fast. If you had enabled it, and there were 10 days of snapshots, Spirion would scan the same payroll files **11 times** (1 live + 10 snapshots), likely timing out the scan.

#### **4\. "Skip Offline Files" = Enabled**

-   **The Result:** If the Finance team uses **OneDrive Shortcut folders** inside that Payroll share, Spirion will see the file names but **will not download them** from the cloud to scan them.
-   **Why:** This prevents the server's hard drive from suddenly filling up with "hydrated" cloud data during the scan.

#### **5\. "Follow Junctions" = Disabled**

-   **The Result:** If there is a shortcut folder in Payroll called `Old_Records` that actually points to a folder on the `C:` drive, Spirion will **skip it**.
-   **Why:** This ensures the scan stays within the boundaries of the `D:\Finance` path you intended to search and doesn't accidentally start wandering into the System/OS drive.

![](https://cdn-assets.productfruits.com/2cb79f74-f767-44eb-a84d-03de3a23b703)

#### 6\. Defaults

-   Use the default values for the rest of the Custom Folder settings.

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### **Summary of the "Ideal" Setup for this Example**

| Setting | Value | Reason |
| --- | --- | --- |
| **Include Path** | `\\FIN-SRV-01\Payroll` | Targeted discovery. |
| **Non-Admin Shares** | **Enabled** | Required to see the `Payroll` share. |
| **Local Drives Only** | **Enabled** | Prevents "jumping" to other servers via mapped drives. |
| **Shadow Volumes** | **Disabled** | Prevents duplicate results and massive scan times. |
| **Offline Files** | **Enabled** | Prevents accidental cloud data downloads. |
| **Follow Junctions** | **Disabled** | Prevents the scan from "leaking" into other drives. |