What naming convention should I use to organize my scans?

This article provides sample naming conventions tailored for Spirion Sensitive Data Platform (SDP) scan organization.

Here is a sample naming convention standard tailored for Spirion Sensitive Data Platform (SDP) scan organization:

Standard Scan Naming Convention

Convention Format

[CATEGORY]-[SCOPE]-[TARGET_TYPE]-[CADENCE]-[ACTION]

Each segment is separated by a hyphen (-) and uses UPPERCASE for category codes and PascalCase or descriptive labels for scope/target details.

Segment Definitions & Allowed Values

[CATEGORY] — Primary Grouping Framework

Code	Meaning
`COMP`	Compliance / Regulatory
`DEPT`	Business Unit / Department
`TIER`	Data Sensitivity / Risk Tier
`GEO`	Network Topology / Geography
`CADENCE`	Scan Frequency / Trigger Type
`ACTION`	Remediation Playbook
`IR`	Incident Response / Ad-Hoc

[SCOPE] — Regulatory Framework, Department, or Region

Example Values
`PCI`, `HIPAA`, `GDPR`, `CCPA`
`HR`, `Finance`, `Legal`, `Engineering`, `Executive`
`US-East`, `EU-West`, `APAC`
`T1` (Crown Jewels), `T2` (Sensitive), `T3` (General)

[TARGET_TYPE] — Type of Data Store Being Scanned

Code	Target Type
`EP-WIN`	Windows Endpoints
`EP-MAC`	macOS Endpoints
`EP-LNX`	Linux Endpoints
`DB-SQL`	SQL / Relational Databases
`DB-ORA`	Oracle Databases
`FS`	Network File Shares (SMB/NFS)
`CLOUD-O365`	Microsoft 365 (OneDrive, SharePoint, Exchange)
`CLOUD-S3`	AWS S3 Buckets
`CLOUD-BOX`	Box Cloud Storage
`CLOUD-GDrive`	Google Drive
`ARCHIVE`	Historical / Archive Repositories

[CADENCE] — Scan Frequency or Trigger

Code	Meaning
`Daily`	Runs every day (typically incremental/delta)
`Weekly`	Runs once per week
`Monthly`	Runs once per month
`Quarterly`	Runs every quarter
`OffPeak`	Runs during scheduled maintenance window
`OnDemand`	Ad-hoc / manually triggered

[ACTION] — Automated Playbook or Response (Optional)

Code	Meaning
`Quarantine`	Auto-quarantine flagged files
`Redact`	Auto-redact sensitive findings
`Notify`	Alert data custodian only
`AuditOnly`	Read-only risk mapping, no file changes
`AutoRemediate`	Full automated remediation

Example Scan Names

Scan Name	Description
`COMP-PCI-DB-SQL-Quarterly-AuditOnly`	Quarterly read-only SQL database scan for PCI-DSS compliance
`COMP-HIPAA-EP-WIN-Weekly-Notify`	Weekly Windows endpoint scan for HIPAA PHI, notifies custodian
`DEPT-HR-FS-Daily`	Daily incremental HR network file share scan
`DEPT-Finance-CLOUD-O365-Monthly-Notify`	Monthly Microsoft 365 scan for Finance department
`TIER-T1-EP-WIN-Daily-Quarantine`	Daily Crown Jewels Windows endpoint scan with auto-quarantine
`TIER-T3-FS-Monthly-AuditOnly`	Monthly general corporate file share baseline scan
`GEO-EU-West-CLOUD-S3-Weekly-AuditOnly`	Weekly EU-West S3 scan (GDPR sovereign, audit only)
`GEO-US-East-FS-OffPeak-AutoRemediate`	Off-peak US-East file share scan with auto-remediation
`CADENCE-Delta-FS-Daily`	Daily delta/incremental file share scan across all departments
`CADENCE-Deep-ARCHIVE-Weekly-OffPeak`	Weekly deep archive scan with OCR during off-peak window
`ACTION-AutoQuarantine-CLOUD-S3-OnDemand`	On-demand public S3 bucket scan with auto-quarantine playbook
`IR-Breach-EP-MAC-OnDemand-AuditOnly`	Ad-hoc macOS endpoint scan triggered during incident response

Additional Governance Rules

Max Length: Keep scan names under 80 characters for readability in the Spirion Sensitive Data Platform console list view.
No Spaces: Use hyphens (-) exclusively as separators; never use spaces or underscores.
Versioning: For scans that are significantly revised, append a version suffix.
1. Example: COMP-PCI-DB-SQL-Quarterly-AuditOnly-v2
Environment Prefix: In multi-environment deployments, prefix with PROD-, STAGING-, or DEV- to distinguish environments
1. Example: PROD-COMP-PCI-DB-SQL-Quarterly
Agent Pool Alignment: The scan name should directly correspond to a matching Agent Pool name.
1. Example: Scan GEO-EU-West-CLOUD-S3-Weekly maps to Agent Pool GEO-EU-West-AgentPool
Ownership Tag: Append the responsible team or custodian abbreviation as a suffix where ownership tracking is required.
1. Example: DEPT-HR-FS-Daily-[HR-OPS]