Managed versus Unmanaged Data

• Managed data in Spirion Sensitive Data Platform is sensitive data that has been acted upon in the following ways to lessen or eliminate the risk to your organization:
• • Quarantined
  • Redacted
  • Encrypted
  • Shredded
  • IgnoreLocation
  • Classified
  • Script (executed against the data)
  • Permissions (Access restricted)
• Additionally, data that has received the following actions is considered Managed data:
• • Ignored
  • Globally Ignored
  • User Action taken on data
  • MIP Label applied to data
• Unmanaged data is sensitive data that has been not acted upon (No Action) or else has been acted upon in the following ways:
• • Assign - Assign a user to a role
  • Notify - Notify assignees of locations (files or emails) via the following:
  • • Custom Notification Template
    • Email Address(es)
    • Automated Action

Scans Dashboard

Managed Action Activity Bar Graph

The "Managed Action Activity" bar graph shows the various managed actions (as a percent (%)) performed on sensitive data matches over time (by month).

• Sensitive data matches in this graph have received one of the following managed actions:
• • Quarantined, Redacted, Shredded, Classified, Script Executed, Access Restricted

Match Status Bar Graph

The Match Status bar graph shows what percent (%) of scanned content is stored on Managed vs Unmanaged sources over time (by month).

• Managed sources have received one of the following actions:
• • Ignore, Quarantine, Redact, Encrypt, Shred, IgnoreLocation, Classify, Script, Permissions, GloballyIgnored, UserAction, MipLabel
• Unmanaged sources have received the following actions:
• • No Action, Assign, Notify

Aging Report for Unmanaged Sensitive Data Line Graph

This report shows the age (in days) of all the Unmanaged sensitive data in your environment.

• This data has not been acted upon (quarantined, redacted, restricted, deleted, etc.).
• This data is considered at-risk sensitive data. Spirion strongly recommends you take action on this data as soon as possible.
• Data receiving the actions Assign, or Notify is still considered Unmanaged data.
• • Assign is used to assign a user or role, (such as Data Privacy Admin)
  • Notify is used to notify assignees of scan results